Documentation
Client Forms and Service Agreements
Required Forms for Dog Boarding, Daycare, and Walking
At Sensible Pet Care Services, proper documentation is an essential part of providing safe, structured, and professional dog care. As a family owned kennel located at Carmel Hamlet, NY, we maintain organized records to ensure every dog receives appropriate supervision and attention.
Before beginning dog boarding, daycare, or walking services, we require completed registration and waiver forms. These documents help us understand your dog’s medical history, behavioral tendencies, dietary needs, and emergency contact information.
Clear and accurate paperwork allows us to deliver consistent care while maintaining safety standards for all dogs in our facility.
Why Forms Are Important
Documentation protects both pet owners and our team. It ensures that expectations are clearly defined and that we have the necessary information to respond appropriately in any situation.
Completed forms help us:
Maintain accurate feeding and medication instructions
Understand temperament and social behavior
Identify allergies or medical concerns
Confirm emergency contact details
Establish service agreements and policies
Providing complete information before your dog’s first visit allows us to prepare in advance and reduce potential stress during arrival.
Required Documentation
New Client Registration Form
All new clients must complete a registration form prior to their dog’s first service. This form gathers essential details including:
Owner contact information
Dog’s name, age, and breed
Veterinary contact information
Vaccination records
Medical conditions or allergies
Behavioral history
Accurate information helps us maintain a safe environment, particularly during daycare group interaction or boarding stays.
If your contact details or your dog’s medical status changes, we ask that you update your records promptly.
Boarding Agreement and Care Instructions
For overnight stays, a boarding agreement must be completed. This document outlines:
Length of stay
Feeding schedule and portion sizes
Medication instructions if applicable
Emergency authorization
Acknowledgment of boarding policies
Clear written feeding instructions are especially important. We recommend pre portioning food when possible to maintain consistency.
If your dog requires medication, detailed dosage and timing instructions must be included in writing to ensure accuracy.
Daycare Participation Agreement
Dogs attending daycare must have a signed participation agreement on file. Because daycare involves supervised group interaction, understanding your dog’s temperament is essential.
The daycare agreement confirms:
Vaccination requirements
Behavior expectations
Acknowledgment of supervised group activity
Consent for participation
Our structured daycare program includes monitored activity sessions and scheduled rest periods. Complete documentation ensures we can maintain a safe and organized environment.
Dog Walking Service Agreement
For clients utilizing dog walking services, a walking agreement outlines scheduling, access instructions, and care details.
This form includes:
Preferred walking schedule
Access instructions for your home
Emergency contact information
Veterinary details
Special handling instructions
Reliable communication is especially important for in home services. Clear written details help prevent confusion and ensure smooth visits.
Vaccination Requirement
To maintain a healthy environment, vaccination records must be provided before participation in boarding or daycare services. Proof of up to date vaccinations helps protect all dogs in our care.
If vaccination records expire, updated documentation must be submitted before continued service.
Maintaining these standards supports the well being of every dog at our Carmel Hamlet facility.
Waiver and Liability Acknowledgment
All services require a signed waiver acknowledging policies and procedures. This document confirms understanding of:
Supervised group interaction during daycare
Risks associated with dog activity
Emergency care authorization
Payment and scheduling policies
We believe in transparency. Reviewing and signing these documents ensures that expectations are clear for both parties.
How to Obtain and Submit Forms
Client forms can be requested directly by contacting our office. Once completed, forms may be submitted according to the instructions provided by our team.
If you have questions while completing paperwork, we encourage you to reach out. Our staff is available Monday through Friday from 9 am to 6 pm to assist.
Accurate and complete documentation helps ensure your dog’s experience is safe and well organized from the start.
Keeping Information Current
Your dog’s needs may change over time. We ask clients to notify us promptly of any updates related to:
Medical conditions
Dietary changes
Behavioral concerns
Contact information updates
Ongoing communication allows us to adjust care appropriately and maintain consistent service quality.
Preparing for Your First Visit
To avoid delays, please ensure that all required forms are completed and submitted before your dog’s scheduled service date. Early submission allows our team to review information carefully and prepare accordingly.
If you are planning a boarding stay during a busy travel period, submitting paperwork well in advance is especially important.
Our goal is to create a smooth check in process supported by accurate documentation.
Contact Sensible Pet Care Services
If you need registration forms, boarding agreements, daycare waivers, or walking service paperwork, please contact Sensible Pet Care Services directly.
LOCATION
Carmel, New York and West Harlem, New York
HOURS
Monday through Friday
9 am to 6 pm
PHONE
We are committed to maintaining clear policies, organized records, and structured care for every dog we serve in Carmel Hamlet and surrounding communities.
Completing required forms helps us provide dependable and professional service from the very first visit.